Last Updated: August 29, 2026
ClientLoop Solutions respects your privacy and is committed to protecting the personal and business information you provide through our website. This Privacy Policy explains what information we collect, how we use it, and the choices available to you when you interact with our website or services.
By using this website, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We may collect information that you voluntarily provide when you contact us, submit a form, request pricing, or book a strategy call.
This information may include:
- Name
- Business name
- Phone number
- Email address
- Industry
- Approximate number of customers or leads
- Services you are interested in
- Information included in your message
- Appointment or consultation details
- Other information you voluntarily provide
We may also automatically collect limited technical information when you visit our website, including:
- IP address
- Browser type
- Device type
- Operating system
- Referring website
- Pages visited
- Approximate location
- Website usage and interaction data
2. How We Use Your Information
ClientLoop Solutions may use the information we collect to:
- Respond to inquiries
- Schedule strategy calls or consultations
- Provide information about our services
- Prepare pricing or service recommendations
- Communicate regarding potential or existing campaigns
- Provide customer support
- Improve our website, services, and customer experience
- Understand how visitors use our website
- Maintain business records
- Protect against fraud, misuse, or security threats
- Comply with applicable legal obligations
We do not sell personal information to third parties.
3. Contact Forms and Strategy Call Requests
When you submit a contact form or request a strategy call, the information you provide may be stored in our website, email system, customer relationship management platform, scheduling system, or other business tools used to manage inquiries.
Submitting a form does not automatically create a client relationship with ClientLoop Solutions.
We may contact you using the information you provide regarding your inquiry, requested consultation, pricing request, or ClientLoop services.
4. Customer and Lead Information Provided by Clients
ClientLoop Solutions provides customer reactivation, appointment setting, estimate follow-up, customer retention, maintenance or membership follow-up, and review-generation services.
Businesses that work with ClientLoop may provide customer, lead, estimate, or other contact information for the purpose of conducting agreed-upon follow-up campaigns.
Such information is used only as necessary to provide the contracted services and may include information such as:
- Customer names
- Phone numbers
- Email addresses
- Service history
- Estimate information
- Appointment information
- Campaign-related notes
Client businesses are responsible for ensuring that the information they provide to ClientLoop has been collected and may be used in accordance with applicable laws and regulations.
5. Cookies and Analytics
Our website may use cookies and similar technologies to improve website functionality and understand visitor behavior.
Cookies may help us:
- Remember website preferences
- Analyze website traffic
- Understand how visitors interact with pages
- Measure marketing performance
- Improve website performance
We may use analytics services such as Google Analytics or similar tools.
These third-party services may collect information according to their own privacy policies.
You can usually control or disable cookies through your browser settings.
6. Third-Party Services
ClientLoop Solutions may use third-party platforms and service providers to operate our business and website, including services related to:
- Website hosting
- Website analytics
- Contact forms
- Email communication
- Customer relationship management
- Appointment scheduling
- Cloud storage
- Business communications
- Website security
These providers may process information only as necessary to provide their services to us.
Their handling of information may also be governed by their own privacy policies and terms.
7. CRM and Contact Management
Information submitted through our website may be transferred to or stored within a customer relationship management system or similar business software.
We may use these systems to manage:
- Leads and inquiries
- Strategy call requests
- Customer communications
- Follow-up activity
- Sales opportunities
- Client relationships
8. How We Protect Information
We use reasonable administrative, technical, and organizational safeguards designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, internet transmission, or electronic storage system can be guaranteed to be completely secure.
9. How Long We Keep Information
We may retain personal and business information for as long as reasonably necessary to:
- Respond to inquiries
- Maintain client relationships
- Provide services
- Maintain business records
- Resolve disputes
- Enforce agreements
- Meet legal or regulatory obligations
Information that is no longer reasonably required may be deleted or anonymized.
10. Sharing of Information
ClientLoop Solutions may share information with trusted service providers when necessary to operate our business or provide requested services.
We may also disclose information if required to:
- Comply with applicable law
- Respond to a lawful government request
- Protect our legal rights
- Protect the safety of our users, clients, or others
- Investigate fraud or misuse
- Complete a business transaction such as a merger, acquisition, or sale of assets
We do not sell personal information for monetary compensation.
11. Your Privacy Choices
Depending on where you live and applicable law, you may have rights regarding your personal information, including the ability to:
- Request access to information we hold about you
- Request correction of inaccurate information
- Request deletion of certain information
- Object to or restrict certain uses of your information
- Withdraw consent where processing is based on consent
To make a privacy-related request, contact us using the information provided below.
We may need to verify your identity before completing certain requests.
12. Email and Communication Preferences
If you receive promotional or marketing communications from ClientLoop Solutions, you may request to stop receiving them at any time.
You may contact us directly or use an unsubscribe option where one is provided.
We may still send necessary administrative or service-related communications when appropriate.
13. Third-Party Links
Our website may contain links to third-party websites, social media platforms, scheduling systems, or other services.
ClientLoop Solutions is not responsible for the privacy practices, security, or content of third-party websites.
We encourage you to review their privacy policies before providing personal information.
14. Children’s Privacy
ClientLoop Solutions provides business services and our website is not intended for children under the age of 13.
We do not knowingly collect personal information from children under 13.
If we become aware that such information has been collected, we will take reasonable steps to remove it.
15. Changes to This Privacy Policy
ClientLoop Solutions may update this Privacy Policy periodically to reflect changes to our services, website, technology, or legal requirements.
When changes are made, the revised policy will be posted on this page with an updated “Last Updated” date.
We encourage visitors to review this Privacy Policy periodically.
16. Contact Us
If you have questions about this Privacy Policy or how ClientLoop Solutions handles information, please contact us:
ClientLoop Solutions
Email: hello@clientloopsolutions.com
Phone: (330) 201-8614
Service Area: Proudly Serving Businesses Across Ohio